To save a copy of your Keynote presentation in a different format, you need export her in a different format. This is convenient when you need to send a presentation to people who use other software. If you make changes to the exported version, this does not affect the original.
Note. If a password is specified for the source file, it also applies to copies exported to PDF, PowerPoint, and Keynote ’09, but you can change or delete it.
Save a copy of your Keynote presentation in a different format
Open the presentation, then choose File> Export To> [file format] (the File menu is located at the top of the screen).
Specify export settings.
PDF These files can be opened and, in some cases, edited using programs such as View and Adobe Acrobat. Each slide is displayed on a separate page of the PDF file. Check the boxes for speaker notes and skipped slides if you want to print them. If “Print each stage of the animation” is selected, each animation is printed on a separate page in the order they appear in the presentation.
Click the “Image Quality” pop-up menu, then select the appropriate option (the higher the selected image quality, the larger the file size of the exported copy).
Note. To access other PDF print options, click Cancel, choose File> Print, and then click Details at the bottom of the print options window.
PowerPoint If you want the file to be compatible with an older version of Microsoft PowerPoint (1997-2003), click Advanced Options, then select .ppt from the pop-up menu.
Film. To export only part of the presentation, select “C” and specify the numbers of the start and end slides. If a narration is recorded, you can click the Playback pop-up menu and then select Record Slideshow. Otherwise, the presentation is played independently, and the transition to the next slide or animation is performed in accordance with the entered time intervals. If there is an animation following the animation or transition, the entered time interval does not affect it.
Click the Resolution pop-up menu, then select a resolution. To adjust the resolution, click “Configure” at the bottom of the menu.
GIF animation. The selected slides are exported as GIF animations that you can send or share. For more information, see Creating GIFs.
Images. Select the files you want to export as images, and select the image format for the slides. The higher the image quality, the larger the file size.
HTML Open index.html to open the presentation in a web browser. Animations are also exported along with the presentation.
Keynote ’09. Files of this format can be opened in Keynote versions from 5.0 to 5.3 inclusive.
If the password is an available option, do one of the following:
Password setting. Check the box “Require password to open”, then enter the password. The password requirement applies only to the exported copy.
Saving the original presentation password. Make sure the “Require password to open” checkbox is selected.
Use a different password for the exported copy. Check the box “Require password to open”, click “Change password”, then set a new password.
Export copies without password protection. Uncheck "Require password to open."
Click Next, then enter the name of the presentation (without a file extension, for example .pdf or .ppt, it will be added to the name of the presentation automatically).
Enter one or more tags (optional).
To specify a location to save the presentation, click the Where pop-up menu, select a location, then click Export.
To display more places, click the arrow next to the Where pop-up menu (in macOS High Sierra 10.13, click the arrow next to the Save As text box).
How to quickly convert PowerPoint to Video (watch and learn)
Let's look at how to convert a PowerPoint file (.ppt) to video. In short, you can look at this process in the two-minute video below:
Scroll further to see more tips for creating videos using PowerPoint, including compression tips that were not mentioned in the video.
How to export from PowerPoint to video
Start by opening a PowerPoint presentation. Exporting a PowerPoint presentation to a video file should be the last step in your process. This is because every time you make changes, you need to convert your PowerPoint presentation to video.
As I mentioned earlier, PowerPoint will export animations and transitions when exporting a file as a video.
To start the export, go to the menu File> Export> Create Video.
Go to File> Export> Create Video, to select the video export settings for your PowerPoint presentation.
In this menu, before exporting the finished video, you can select several basic parameters. Drop-down menus on the right side control quality and time your presentation.
Here are the main points that you need to decide before converting PowerPoint to video:
1. Adjust PowerPoint Video Quality
Select a quality option from the drop-down list to find a compromise between file size and video quality.
The better quality you choose, the larger the finished file. If you intend to upload videos to Internet services such as YouTube, then it’s normal to export in the highest quality and let them take care of the compression.
Select a quality option from the drop-down list based on what you are exporting to or where you will distribute the finished video file.
If you share this video with a colleague by e-mail or publish it on your own server, the smaller file size may be the right choice. Here are my recommendations for using each of the options:
- The quality of the presentation. When the file size is small and contains no objects, use Presentation Quality. This will process the video so that it will look very close to your original presentation as a large file.
- Quality for the Internet. This is ideal if you want to quickly upload to social networks such as Facebook or Twitter. Harnessing the quality of the Internet is a good intermediate point between file size and sharpness.
- Low quality. This is the right choice if you are trying to save space, for example, when you attach a video to an email.
Select a quality option from the drop-down list to make your choice.
2. PowerPoint Slide Time Control
Now you need to install time perform for each slide in your video. There are two options for setting the time in the drop-down menu:
- Do not use recorded speech and slide show time. Just set the duration for each slide in the video, for example, 5 seconds.
- Use recorded speech and slideshow time. Set certain time intervals for each slide to show and, possibly, record the voice acting for the video version.
In principle, these two options allow you to choose between setting a specific show time or using the same runtime for each slide.
For this example, let's leave the parameter Do not use recorded speech and slide show time.
If you are not using the recorded delivery time, you need to set Each slide show time, which is the time that each slide displays in the video version of your presentation.
If you choose this option, you need how to set the option Each slide show time. This is how long each slide will be shown in the video. The default value is 5 seconds, as you can see in the screenshot above.
3. Create a PowerPoint video
Finally click Create video. PowerPoint will open a window Save as and you will need to select the folder and file name for the finished video.
Set the folder and file name, as well as the video format, to save the finished video.
For export, you can choose between an MPEG-4 file (.MP4 file) or a Windows Media Video file (.WMV), so choose the appropriate format if your device has any restrictions. Usually I leave MP4 here.
How to record delivery times in PowerPoint
In the above example, we used one amount of time spent on each slide (exactly 5 seconds in the example shown). However, you can specify a time for the slide to show and narrate, so you can customize how long each slide should show.
To set the slide and voice time, select from the drop-down list Use recorded speech and slide show time.
Select Use recorded speech and slide show time, to set a specific slide show time.
Then a pop-up menu will appear. There are two options here:
- Slide show and animation times. Leave this check box to record the amount of time.
- Speech accompaniment and laser pointer. Check this box if you want to record the sound from the microphone on your computer.
Voice acting is very useful if you want to send a stack of slides to a colleague and share your comments while they watch the video.
Leave the first checkbox to record the time spent on each slide, and check the second if you want to record audio and drawing.
As soon as you click Start recording, PowerPoint will go into full-screen mode of your presentation. Leave each slide on the screen for the time that it should be shown in the video.
Essentially, PowerPoint records a live version of your presentation. If you leave the slide on the screen for 10 seconds, it will appear in the video within 10 seconds.
When you start recording your show time, PowerPoint will enter full-screen mode and record the duration of each slide. Change slides using the arrow keys on your keyboard.
You can use the arrow keys to scroll and change slides. When you get to the end of the presentation, PowerPoint will exit the menu.
Now you can save your finished video presentation using your time of presentation and narration. The finished video will use the same display time that you used during execution.
Repeat and continue to learn PowerPoint
Perhaps you are converting a PowerPoint presentation to go online, or maybe you are trying to simplify the work of a colleague who does not have PowerPoint. In any case, there are many reasons for converting a PowerPoint file to video for easy viewing.
Do not stop there. PowerPoint has a lot more to learn. Check out these tutorials:
We also have many professional PowerPoint templates with great design options if you need to get started quickly on your presentation. Check out this selected collection: